Purchase Orders

A purchase order (PO) is the document you send to a supplier or sub-contractor to order goods or services. PMG Tracker 360 links every purchase order to a project, so you always know how much of your contract budget has been committed.

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1. Create a purchase order

1. Open the project the purchase order belongs to (click Projects in the left menu).
2. Click Create Purchase Order (you can also do this from the Purchase Orders page).
3. Fill in the details:
   • PO number — a unique number for the order (for example, PO-2026-0412).
   • Supplier / sub-contractor — the company receiving the order.
   • PO date & expected delivery date — when it’s issued and when delivery is expected.
   • Line items — the individual goods or services being ordered, with quantities and prices.
   • Total value — the order total in rand (ZAR).
4. Click Save.

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2. How budgets are watched

When a purchase order is linked to a project, PMG Tracker 360 automatically:

• Shows the project’s remaining budget (contract value minus everything already ordered).
• Shows a progress bar of allocated vs. remaining budget.
• Warns you if a new purchase order would exceed the project’s contract value — so you can catch over-spending before it happens.

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3. Purchase order statuses

Every purchase order moves through three stages:

Status	What it means
Draft	Created, but not yet sent to the supplier.
Sent	Sent to the supplier / sub-contractor.
Delivered	Goods or services received and signed off.

Once marked Delivered, the purchase order is included in your financial reports and billing statements.