How It All Fits Together

The best way to understand PMG Tracker 360 is to follow one opportunity from start to finish. Every part of the app connects to the next:

graph LR
    Client[1. Clients] --> Tender[2. Tenders & Bids]
    Tender --> Project[3. Projects]
    Project --> PO[4. Purchase Orders]

The four stages

Stage 1: Clients

You record the buyers you work with — municipalities, government departments, and companies. Every tender is linked to a client, so you always know who the opportunity is with.

Stage 2: Tenders & Bids

You record each opportunity — the tender, its closing date, its value, and its documents — and track it as it moves from Open to Evaluation to Awarded or Lost.

Stage 3: Projects

When a tender is Awarded, you convert it into a project — the delivery phase. The project keeps the client, the value, and the history from the tender.

Stage 4: Purchase Orders

From the project you issue purchase orders to suppliers and sub-contractors. Each purchase order is tracked against the project’s budget, so you always know how much of the contract value is committed.

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What happens at each step

Step	What you do	What PMG Tracker 360 does
Open a bid	Click Create Tender on the Tenders page.	Records the tender as Open.
Submit the bid	Change the tender status to Under Evaluation.	Tracks it in reports.
Win the tender	Change the status to Awarded.	Offers to create a project from the tender.
Start the project	Click Create Project from Tender.	Pre-fills the project with the tender’s client and value.
Buy from suppliers	Click Create Purchase Order inside the project.	Issues the purchase order and tracks it against the project budget.
Receive the goods	Mark the purchase order as Delivered.	Updates your financial reports.

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Where to go next

• New to the app? Start with the Quickstart Guide.
• Tenders & Bids — the full tender workflow.
• Projects & Execution — what happens after you win.
• Purchase Orders — paying suppliers and tracking budgets.